The name of this chapter of Phi Theta Kappa shall be Alpha Epsilon Pi.

The purpose of Alpha Epsilon Pi Chapter of Phi Theta Kappa at Raritan Valley Community College shall be the promotion of scholarship, the development of leadership and service, and the cultivation of fellowship among qualified students of this college.

Section 1. Types of membership in Chapter shall consist of member, provisional member, alumni member, and honorary member as defined in Article IV, Section 1, of the Phi Theta Kappa Constitution and Bylaws.*

1. Member. In addition to meeting membership eligibility requirements as stated in Article IV and Section 1A of the Phi Theta Kappa Constitution and Bylaws* each candidate for membership must have completed 12 hours of associate degree course work, with a Grade Point Average of 3.5 on a 4.0 scale, and adhere to the school conduct code and possess recognized qualities of citizenship. Grades for courses completed at other institutions will be considered when determining membership eligibility. A cumulative Grade Point Average of 3.2 must be maintained to remain in good standing. Failure to maintain the required cumulative Grade Point Average will result in a one semester probationary period during which the member will have one semester to redeem his/herself by raising his/her Grade Point Average back to a 3.2. Failure to meet good standing requirements as stated in the Phi Theta Kappa Constitution and Bylaws* Article IV, Section 3 after one semester’s length probationary period will cause membership and all membership privileges to be revoked.
2. Provisional Member.In addition to meeting eligibility requirements as stated in Article IV, Section. IB of the Phi Theta Kappa Constitution and Bylaws* a student must have earned a cumulative Grade Point Average of 3.5 on all course work completed in high school. A student must be currently enrolled in associate degree course work at the two year college, adhere to school conduct code and possess recognized qualities of citizenship. Provisional members will pay local chapter dues of $ 3.00 per semester but are not required to pay the international and regional induction fee until they have qualified for full membership.
3. Alumni Member. An individual must meet eligibility requirements as stated in Article IV, Section 1C of the Phi Theta Kappa Constitution and Bylaws*
4. Honorary Member. An individual must meet eligibility requirements as stated in Article IV, Section 1D of the Phi Theta Kappa Constitution and Bylaws. *
5. Transfer Member. A member from another Phi Theta Kappa chapter may transfer membership to Alpha Epsilon Pi Chapter if he or she is currently enrolled at any Middle States Regional College and meets the maintenance GPA of the chapter. The member must pay the local chapter fee.

In addition to carrying out the duties as stated in the Phi Theta Kappa Constitution and Bylaws,* Chapter IV, Section 5, the chapter advisor shall be responsible for overseeing the completion and submission of member names and fees as well as the Chapter Annual report to Headquarters. The advisor shall be officially appointed by the college administration and shall be a non-voting member of the chapter.

Section 1. All officers must be members of Phi Theta Kappa, in good standing, have Grade Point Average of 3.2 and must be carrying a course load of 6 semester hours (or equivalent).

Section 2. The Alpha Epsilon Pi Chapter of Phi Theta Kappa shall have the following officers: President, Vice President, Treasurer, Recording Secretary. The chapter may also elect additional officers, such as: Administrative Secretary, Vice President of Scholarship, Vice President of Leadership, Vice President of Service, Vice President of Fellowship, Vice President of Membership, and Vice President of Marketing and Public Relations.

Section 3. The duties of the President shall be as follows:

1. Preside over all business meetings.
2. Appoint and establish necessary committees.
3. Vote only in case of a tie.
4. Serve as an ex-officio member on all committees.
5. Present business to the organization.
6. Represent the organization at all times.
7. Appoint a committee to review and/or revise the chapter bylaws annually.
8. Appoint a committee to prepare the Annual report to be sent to Headquarters each spring.
9. Organize the Hallmarks entry process.

Section 4. The duties of the Vice President shall be as follows:

1. Perform all duties of the president in the event of his absence
2. Take roll at the meetings.
3. Coordinate all committees.
4. Head the committee reviewing the chapter bylaws and the annual report.
5. Assist with the Hallmark entry process.

Section 5. The duties of the Treasurer shall:

1. Maintain a current record of all budgetary information.
2. Keep a set of books, which shall be audited by the chapter advisor and notarized before the officers.
3. Present a report of finances at each business meeting.
4. Assist with the Hallmark entry process.

Section 6. The duties of the Recording Secretary shall:

1. Take and read minutes of meetings.
2. Maintain records of the meetings.
3. Maintain a file of chapter correspondence
4. Serve on the committee to prepare the Annual Report to be sent to Headquarters each spring.
5. Assist with the Hallmark entry process.

Section 7. The Administrative Secretary shall:

1. Check phone messages and account e-mails.
2. Keep office tidy and organized.
3. Organize event files.
4. Organize member files.
5. Assist with Hallmark entry process.

Section 8. The Vice President of Scholarship shall:

1. Promote academic excellence at college.
2. Be in charge of all events pertaining to the Honors Study Topic.
3. Provide all scholarship information for members.
4. Be responsible for all scholarship events files and folders.
5. Present event updates at general and officer meetings.
6. Be responsible for filing the appropriate forms for the Scholarship Hallmark.

Section 9. The Vice President of Leadership shall:

1. Promote the development of leadership at college.
3. Be in charge of all events pertaining to the development of leadership, including leadership seminars.
4. Coordinate all leadership field trips, including leadership conference.
5. Be responsible for all leadership event files and folders.
6. Present event updates at general and officer meetings.
7. Be responsible for filing the appropriate forms for the Leadership Hallmark.

Section 10. The Vice President of Service shall:

1. Promote the development of service at college.
2. Be in charge of all events in conjunction with the International Service Project.
3. Be in charge of all community service projects.
4. Be responsible for all service event files and folders.
5. Present event updates at general and officer meetings.
6. Be responsible for filing the appropriate forms for the Service Hallmark.

Section 11. The Vice President of Fellowship shall:

1. Promote fellowship between other members, students, staff, and faculty of the college, other regional chapters, and community members.
2. Be in charge of integrating fellowship into every event.
3. Be in charge of any fellowship events.
4. Be responsible for all fellowship event files and folders.
5. Present any event updates at general and officer meetings.
6. Assist with the Hallmark entry process; be responsible for making sure that Fellowship has been integrated into every event entry.

Section 12. The Vice President of Membership shall:

1. Keep track of all membership files, including point sheets.
2. Be in charge of the new member applications.
3. Coordinate and run any membership committees.
4. Assist with the Hallmark entry process.

Section 13. The Vice President of Marketing and Public Relations shall:

1. Prepare solicitation letters and thank you letters.
2. Draft and submit press releases whenever possible to all area newspapers.
3. Create and be in charge of distributing flyers.
4. Prepare and maintain the chapter scrapbook for regional, state and international meetings and conventions.
5. Submit to regional Coordinator and Headquarters reports of chapter activities and Five-Star Chapter Update Forms.
6. Assist with the Hallmark entry process.

Section 1. In addition to meeting requirements as stated in Chapter IV, Section 3 of the Phi Theta Kappa Constitution and Bylaws, * all candidates for office must be members of Phi Theta Kappa, in good standing.

Section 2. Elections must be held at the meeting preceding the last meetings during the spring semester of each year.

Section 3. Officers shall hold office from the time of their inauguration, which shall be at the first meeting following the election, to the time of the next Inauguration.

Section 4. Nominations from the floor can be made at the same meeting as the election.

Section 5. A simple majority vote shall elect any officer.

Section 6. In any case when an officer must resign his office, an election shall be held to elect a new officer. Nominations shall be made from the floor and will be made at the first meeting following the resignation of the officer. The election will be held at the first meeting following nominations. Plurality of the votes cast will determine the new officer. The president shall have power to make a temporary appointment at his/her discretion until election can be held.

Section 1. All business meetings will follow the agenda:

Order of business

1. Call to order
2. Roll call
3. Reading of the minutes
4. Treasurer’s report
5. Committee reports
6. Old business
7. New business
8. Announcements
9. Adjournment

Section 2. A quorum of one member over 50% of the active membership, excluding members excused for other school functions, must be present before any official meeting can be called to order.

Section 3. All meetings shall be government by an adaptation of Robert’s Rules of Order.

Section 4. Special committee meetings shall be called by the chairman of said committee. Procedures at such meetings are left to the discretion of the chairman. Reports of each meeting shall be given to the members at the following chapter meeting.

Section 1. Finances for this chapter will be raised by projects voted on by a majority vote of the members.

Section 2. The International Membership fee must be received by the chapter treasurer before members can be inducted.

Section 3. All members must pay the local fee prior to induction.

Section 4. All members must pay the regional fee prior to induction.

Section 5. Disbursement vouchers must be submitted with supporting invoices and/or statements attached to the original invoice.

Section 6. Financial records of the chapter shall be annually audited by the advisor.

Section 1. The chapter bylaws may be amended by a vote of two-thirds of the members present at any regular meeting, provided that the proposed amendment has been presented at a previous meeting. Any changes to the bylaws must be sent to Headquarters for final approval.