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- Check personal and PTK emails at least twice a week
- Check mailbox at least once a week
- Attend the two induction ceremonies
- Assist in writing the Hallmark Award Entries in December
- Attend one meeting a month
- Update the Officer journal
- Adhere to the Phi Theta Kappa Constitution
- Use office computer to check PTK related mail only
- Have access to Lion's Den
- Indicate Office Hours each Semester
- Keep office clean and organized
- All outgoing officers must make themselves available to train new officers
- Must attend at least two new member orientations per semester
- Participate in all online discussions/meetings
- Act as mentor for incoming members
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President
Skills needed for this position - Multi-tasker, Phone skills, PC literate, Outgoing
personality, Reliable
Tasks:
- Organize Hallmark Award entries
- Organize Student Award entries for the End of the Year Banquet
- Write the Student Activities End of the Year Report
- Coordinate and organize the Induction Ceremony
- Write member eligibility letter
- Coordinate goal writing session, officer training sessions, and planning meetings
- Coordinate and run the New Member Orientations
- Coordinate all member meetings
- Maintain PTK Group pages, MySpace page, and Facebook pages
- Reserve rooms, dates, and equipment for each event
- Create and maintain semester calendar
- Send weekly news e-mail
- Delegate tasks to officers and members
- Run new officer elections
- Supervise officers and volunteers in their assigned tasks
- Assist all members and officers on an as needed basis
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Vice President
Skills needed for this position - Multi-tasker, Phone skills, PC literate, Outgoing
personality, Reliable
Tasks:
- Assist President in their duties
- Assume the duties of the chapter president in his or her absence
- Keep track of all events of the year with a short description of each event
- Keep track of feedback from event attendees and survey results
- Coordinate surveys to improve chapter efficiency
- Designate volunteer hours for all events
- Assist with Hallmark Award entries
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Administrative Secretary
Skills needed for this position - Phone skills, PC literate, Reliability
Tasks:
- Take minutes at each chapter meeting and forward them to SGA
- Have daily internet and email access
- Reply to all email inquires
- Arrange office hours
- Update webmaster when needed
- Maintain office files
- Ensure office is kept clean and tidy
- Answer phone, retrieve phone messages, return phone calls, make sure officers are given messages
- Maintain bulletin boards
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Treasurer
Skills needed for this position - Phone skills, PC literate, Reliability, Discretion, Banking Skills
Tasks:
- Present a financial report at each officer meeting
- Set up a budget request in September
- Place all records in the official files of the chapter at the end of each academic year
- Keep track of all transactions (deposits/withdrawals)
- Handle paperwork so members/officers receive reimbursements in a timely manner
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Vice President of Leadership
Skills needed for this position - Phone skills, PC literate, Outgoing
personality, Reliability
Tasks:
- Coordinate, advertise, and attend every Leadership Seminar
- Ensure own course schedule does not conflict with seminar schedule
- Find, promote, and direct leadership opportunities
- Organize leadership retreats
- Prepare the Leadership Hallmark entry
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Vice President of Marketing and Public Relations
Skills needed for this position - Phone skills, PC literate,
Outgoing personality, Reliability
Tasks:
- Create and maintain flyers for all events
- Volunteer to write one article per issue for The Record student newspaper
- Promote upcoming events by contacting newspapers, cable television stations, radio stations, and relevant websites
- Take photographs at all chapter events
- Ensure photos on chapter web pages are current by maintaining contact with chapter Webmaster
- Send out all promotional flyers and information packets for event
- Keep in contact with RVCC Webmaster and Public Relations
- Send out Thank you letters
- Assist with Hallmark Award entries
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Vice President of Scholarship
Skills needed for this position - Phone skills, PC literate,
Outgoing personality, Reliability
Tasks:
- Promote and attend every satellite seminar
- Procure guest speakers for each satellite seminar
- Ensure a room is reserved and set up correctly for each satellite seminar
- Advertise current PTK and University Scholarships on campus, website and email
- Send announcements of deadlines and requirements for University and PTK Scholarships
- Advertise scholarships offered by our chapter
- Advertise scholarship related benefits of becoming a member
- Work with the RVCC Honors Program to coordinate PTK and Honors Program activities
- Advertise PTK in Honors Classes at the beginning of each semester
- Coordinate Honors activities with Honors Class Professors (Satellite Seminar Series)
- Keep a PTK promotional flyer in the office and in all academic and cooperate offices
- Prepare the Scholarship Hallmark Award entry
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Vice President of Service
Skills needed for this position - Phone skills, PC literate,
Outgoing personality, Reliability
Tasks:
- Oversee all service activities, incorporating the International Service Project into each
- Encourage volunteerism and community service from members, officers, and the community
- Prepare the Service Hallmark Award entry
- Designate volunteer hours for service projects
- Maintain contact with local non profit organizations
- Coordinate the College Project
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Vice President of Membership
Skills needed for this position - Phone skills, PC literate, Reliability, Multi-tasker
Tasks:
- Coordinate member application files ensuring all are complete
- Coordinate mentoring program
- Keep updated member files, including member point sheets
- Increase and promote all membership activity via phone-a-thons or other membership promotions
- Coordinate member recognitions and star levels
- Strive to increase membership each semester
- Record non-PTK volunteer hours and send to advisor for approval
- Promote PTK to RVCC students
- Promote PTK to local high school students
- Recruit PTK members and Officers
- Assist with Hallmark Award entries
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Webmaster
- Keep website updated
- This position will be filled by our current webmaster,
Deborah Foerst, for the Academic year of 2006 – 2007
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