Information: Transcript | Admissions/Registration/Finance | Transfer Credit
Where and how do I submit my official transcripts?
Transcripts can be mailed directly to:
Raritan Valley Community College
Student Enrollment Center
P.O. Box 3300
Somerville, NJ 08876
Transcripts can also be hand delivered in its original sealed envelope to the Student Enrollment Center located in the College Center Building, Level One.
What is considered an official transcript?
A transcript is only considered official when it is received in its original sealed envelope.
Are there deadlines for submitting official transcripts?
1) 1st notice: Hard copy letter and an email are sent to your Lion’s Den account one (1) month after the semester begins
2) 2nd notice: Hard copy letter and an email to your Lion’s Den account two (2) weeks after the initial warning
3) Hold: A hold is placed on your account two (2) weeks after the 2nd Notice.
Do I need to submit my High School transcripts?
If you have earned at least 12 college-level credits (100-level or higher) from a regionally- accredited postsecondary institution your high school transcript is not required, unless you are enrolled in the Nursing program. As required by NJ State law all Nursing students must submit a High School Transcript or a G.E.D. diploma.
How will I know if am exempt from Placement Testing?
If you have taken a college level Math and/or English course at a previous institution you may be exempt from taking our Placement exam. Some developmental math courses may be accepted in lieu of the math placement test. You should refer to the degree program’s curriculum to determine if developmental courses are acceptable and/or if math is a requirement.
What AP/CLEP/Dantes/NYU Foreign language exam Scores do you accept?
The following are exams accepted at RVCC:
Official score reports for the AP/CLEP/and Dantes exams can be ordered at www.collegeboard.com and sent to the Student Enrollment Center.
When is tuition due?
For tuition information, please visit the Finance Office webpage at www.raritanval.edu/admin/finance/index.html
Can I apply for (or transfer) my financial aid to RVCC?
• Yes, students who are interested in receiving financial aid should complete the Free Application for Federal Student Aid (FAFSA) which can be found at www.fafsa.ed.gov (or) add RVCC to your existing FAFSA application. RVCC’s Federal School Code is #007731.
How do I register for classes?
You can register for classes in-person, online or by fax.
In-person: Student Enrollment Center, College Center Building, Level One.
Fax: Print a Registration Form from our Registration website and fax it to (908) 704-3442. Please be sure to include any supporting documents (i.e. copy of transcripts for proof of prerequisites or permission from professors for overrides).
Online: Log into your Lion’s Den account. Click on the Register (Add) or Drop Classes link which is located in the Registration and Records Tool box under the “Student Services” tab.
Can I select courses (register) online?
• You may register online if you do not have a hold on your records. If you have hold(s) you will need to register in-person or by fax. Certain holds will prevent you from registering until they are resolved.
Why might I have “holds” on my account?
Holds are placed on your account when issues requiring your attention are necessary. Here are some common holds that transfer students may encounter:
Admissions Hold: this hold is placed by the Student Enrollment Center when outstanding admission requirements (i.e. high school/college transcripts, immunization records, etc…) are required.
Accounts Receivable Hold: this hold is placed by the Finance Office when you fail to pay your application fee or if a portion of your tuition bill remains unpaid.
Placement Testing Hold: this hold is placed when you apply to RVCC and is removed after placement testing occurs; (or) if you show proof (either through SAT scores or prior transcripts) that you are ready for college-level Math and/or English coursework.
Will RVCC accept the credits from my institution?
RVCC will only accept credits for courses taken at regionally accredited colleges and universities provided that the course is compatible with the curriculum of RVCC, as approved by the faculty, and the courses applicable to the declared program of study. Transfer credit is not awarded from unaccredited institutions or from institutions that are accredited by national accrediting organizations.
The following are agencies accepted by RVCC:
The Middle States Association of Colleges and Schools
Accreditation of colleges in the middle states region (Delaware, District of Columbia, Maryland, New Jersey, New York, Pennsylvania, and Puerto Rico).
The New England Association of Schools & Colleges
Accreditation of colleges in the New England region (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont).
The North Central Association of Colleges and Schools
Accreditation of colleges in the north central region (Arkansas, Arizona, Colorado, Iowa, Illinois, Indiana, Kansas, Michigan, Minnesota, Missouri, North Dakota, Nebraska, Ohio, Oklahoma, New Mexico, South Dakota, Wisconsin, West Virginia, Wyoming).
The Northwest Association Of Schools And Colleges
Accreditation of colleges in the North West region (Alaska, Idaho, Utah, Montana, Nevada, Oregon, and Washington).
The Southern Association of Colleges and Schools
Accreditation of colleges in the southern region (Alabama , Florida , Georgia , Kentucky , Louisiana , Mississippi , North Carolina , South Carolina , Tennessee , Texas , Virginia).
The Western Association of Schools and Colleges
Accreditation of colleges in the Western region.
What department evaluates my transfer credits?
The Student Enrollment Center is responsible for the evaluation and posting of transfer credits.
How do I get my credits from the military/police academy evaluated?
An official transcript must be sent to RVCC. Transcript requests can be made on the following websites:
Navy & Marine: http://www.navy.com/navy/joining/education-opportunities/
Air Force: http://www.au.af.mil/au/ccaf/transcripts.asp
Note: For Police Academy/Corrections, Emergency Medical Technicians, and Firefighter, please contact your local training facility.
I attended college in a foreign country. How do I get my credits evaluated?
You must have your transcripts translated and/or evaluated course by course by an agency associated with the National Association of Credential Evaluation Services. For a list of these agencies (members) please visit www.naces.org. RVCC will not accept English courses an all other coursework will be considered with the approval of the respective Department Chairperson.
Does RVCC accept graduate coursework?
While RVCC graduate coursework is not typically accepted, an exception may be considered with the approval of the respective Department Chairperson.
When and how will I know what credits have transferred?
• Transfer credits are evaluated during the start of the first semester of attendance at RVCC in the order they are received and will be posted to your record by priority registration for the following semester. Transcripts for entering fall students will be evaluated by the 2nd week in November and by the 1st week in March for spring students.
While we make every effort to process transcripts in a timely manner, during peak times the evaluation process may be delayed. Also, please note that transcripts received 14 days after the start of the semester may not be posted by priority registration (actual priority registration dates will be posted on the RVCC website). Once transfer credits have been posted you will receive a notification via Lion’s Den email.
Note: Visiting and Non-Degree Seeking students will not receive an official transcript evaluation.
What is the lowest grade that can be transferred?
Approved courses that have received a grade of C- or better are accepted for transfer. Courses taken at another institution are not included in your RVCC GPA and are recorded as “TR” grades.
What is the maximum number of transfer credits RVCC will accept towards my degree?
RVCC will accept up to 45 credits towards earning an Associates Degree, and no more than 75% of the required credits for a certificate program.
What if I want to appeal my transfer evaluation decision?
It is recommended that an appeal be filed with the Student Enrollment Center within 30 days of receiving the initial evaluation of transfer credits. This appeal should include a reason for the appeal, the desired outcome and all supporting documents (i.e.: course descriptions, syllabus, etc.). A decision will be communicated to the student within 14 business days via Lion’s Den email. The Appeal Form should not be used to request a course substitution or a waiver.
What if I pass the second course of a sequence but not the first
(i.e. Chemistry I and Chemistry II)?
• The only exception is made for English I and II. If you pass English II with a C or higher, RVCC will also accept English I with at least a grade of a D.
Prior to registering for classes, am I able to find out what credits will transfer?
If you have not yet applied you may contact the Admissions Advisor at firstname.lastname@example.org for an unofficial transcript evaluation.
If you have already completed an admissions application you may meet with a First-Year or Academic Advisor to get an overview of what credits will transfer.
Can my prior coursework ever expire?
While RVCC will accept most coursework without expiration, Computer Science (CISY) courses must have been completed within seven (7) years to be accepted in transfer.
Will English as a Second Language (ESL) courses taken at another institution
transfer to RVCC?
No. ESL courses taken at another institution do not transfer to RVCC. Students currently enrolled in ESL courses at another institution or in need of further ESL coursework prior to beginning college-level English; are required to take the RVCC ESL placement test.