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Campus Event Proposal and Budget Request Form
STOP! This form is not necessary for promotional tables, bake sales, or other tables needed for fundraising. The Promo Table Request Form is now online, if you have questions, see the Department Assistant of Student Life for assistance.
Day, Date (1st Choice):
Set Up Time (1st Choice):
Event Time (1st Choice):
End Time (1st Choice):
Location (1st Choice):
Day, Date (2nd Choice):
Set Up Time (2nd Choice):
Event Time (2nd Choice):
End Time (2nd Choice):
Location (2nd Choice):
Event Type: If you selected "Other", please specify the event type:
Would you like this event to be considered for Student Engagement Transcript approval?
Purpose of the Event:
Brief Description of the Event:
If you are including a web link, please be sure to remove all carrots (<>) or parentheses from the URL
Please list the name(s) and title(s) of Presenters:
Will you be charging admission for this event? If yes, how much is the admission fee per person?
Is this event a fundraiser?
If yes, please answer questions 1-3 listed below:
1. Beneficiary Name (Name of the person who will be receiving the funds raised):
2. Has your organization fundraised for this cause in the past, or have you submitted a W-9 Form of the benefactor?
3. If you are Co-Sponsoring this event with another Student Organization, please enter the organization name:
Fund Code (please choose your Organization Name from the menu):
If you selected "Other" please enter your club/organization name here:
Estimated Event Budget Total:
Basic Budget Breakdown:
(Please enter your estimated expenses for each of the following categories, if a category does not apply please enter $0.00)
Independent Labor: account code 5910 (Presenter cost): $
Supplies: account code 6110 (decorations, tableware, etc.) $
Food Service: account code 6320 (CulinArt fee, Catering, Etc.): $
New Equipment: account code 7010 (Generally not applicable): $
Trips/Events Off Campus: account code 6315 (Bus Trips): $
Other (If no unlisted anticipated costs apply, please leave these fields blank):
Please enter the anticipated expense: Estimated Cost: $
Learning and Development Outcome Category:
(Choose the category that best describes this event in consideration for inclusion on the Student Engagement Transcript. The Committee will determine if the event qualifies for inclusion based upon the learning outcomes and criteria. For a complete description of each Learning and Development Outcome Category, CLICK HERE.)
Check all skills that are intended to be improved through participation in this event:
PLEASE HIT SUBMIT ONCE, THEN WAIT. IT TAKES TIME.