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FAQ:  Early Alerts and Midterm Warnings

 

What is an Early Alert?

The RVCC Early Alert Program gives faculty the opportunity to notify the student support staff of the college of any students who are struggling during the first four weeks of the term.   For example, a student may have missed several classes and/or not handed in major assignments, and is therefore already falling behind in the class.  The college contacts each student who receives and Early Alert to discuss the concerns raised in the alert in order to help him or her get back on track with his or her coursework.   Early Alerts do not appear on a student’s permanent record and do not affect his or her academic standing.  

 

Am I required to submit Early Alerts?

All faculty are strongly encouraged to submit Early Alerts for any struggling students they have early in the semester.  This is an important and valuable opportunity to help students improve their performance in your classes before they fall too far behind and possibly give up on the class altogether.  Faculty teaching both developmental and college-level courses are requested to submit Early Alerts as needed.

 

When do I submit an Early Alert?

There is an Early Alert reporting period during which you can submit Early Alerts.  The college will send an email to all faculty announcing when the reporting period is in effect.  (The start and end dates depend on whether a course is full-term, late-start, or a seven-week course.)  This is not the same as the Midterm Warning reporting period.  Please make sure to submit Early Alerts during the correct reporting period (usually in the early weeks of the semester).

 

How do I submit an Early Alert?

Go to the FacAdmin tab in the Lion’s Den and look for the channel called “Faculty Grade Assignment.”  From the drop-down menu choose “Midterm Grades” and click “Go.” 

Alternatively, you can go to the myFac tab in the Lion’s Den and look for the channel called “Faculty Dashboard.”  Click on the name of a course and scroll to the very bottom of the page that appears.  Click on “Mid Term Grades” and enter your Early Alerts.

For each student who is receiving an Early Alert, please use one of the following codes to indicate the nature of the Early Alert:

  • L0:  Never Attended
  • L1:  Never Logged On (for online courses)
  • L2:  Intermittent Attendance
  • L3:  Chronic Tardiness
  • L4:  Weak Group Participation 
  • L5:  Weak Assignment Performance
  • L6:  Not Submitting Assignments
  • L7:  Weak Class Performance / Participation
  • L8:  Weak Writing Skills (not in an English course)
  • L9:  Weak Examination Performance
  • LA:  Multiple Reasons

 

What are Midterm Warnings?

Midterm warnings are a way to let students know they are barely passing or failing a class. Students may be producing D or F quality work, may not be submitting work, or may be habitually absent and in danger of failing for lack of participation.  If any of these are the case, you should give a Midterm Warning to the student in question.  The student will receive a letter explaining that he or she should contact you to discuss the grade; the letter also suggests that the student take advantage of the college's academic support resources.

 

Am I required to submit Midterm Warnings?

Yes.  All faculty are required to submit Midterm Warnings.

 

When do I submit a Midterm Warning?

There is a Midterm Warning reporting period during which you can submit Midterm Warnings.  The college will send an email to all faculty announcing when the reporting period is in effect.  (The start and end dates depend on whether a course is full-term, late-start, or a seven-week course.)  This is not the same as the Early Alert reporting period.  Please make sure to submit Midterm Warnings during the correct reporting period (usually around the middle of the semester).

 

How do I submit Midterm Warnings?

Go to the FacAdmin tab in the Lion’s Den and look for the channel called “Faculty Grade Assignment.”  From the drop-down menu choose “Midterm Grades” and click “Go.” 

Alternatively, you can go to the myFac tab in the Lion’s Den and look for the channel called “Faculty Dashboard.”  Click on the name of a course and scroll to the very bottom of the page that appears.  Click on “Mid Term Grades” and submit your Midterm Warnings.

For each student who is receiving a Midterm Warning, please use one of the following codes to indicate the nature of the warning:

  • L0M:  Midterm warning issued subsequent to L0 early warning
  • L1M:  Midterm warning issued subsequent to L1 early warning
  • L2M:  Midterm warning issued subsequent to L2 early warning
  • L3M:  Midterm warning issued subsequent to L3 early warning
  • L4M:  Midterm warning issued subsequent to L4 early warning
  • L5M:  Midterm warning issued subsequent to L5 early warning
  • L6M:  Midterm warning issued subsequent to L6 early warning
  • L7M:  Midterm warning issued subsequent to L7 early warning
  • L8M:  Midterm warning issued subsequent to L8 early warning
  • L9M:  Midterm warning issued subsequent to L9 early warning
  • LAM:  Midterm warning issued subsequent to LA early warning
  • MW:   Midterm warning with no prior early warning

Please note that if you want to give a Midterm Warning to a student who also received an Early Alert from you, then you need to enter one of the codes that begins with the letter "L."  The Midterm Warning code should correspond to the previous Early Alert code.  So, for example, if you gave a student an Early Alert for chronic lateness (L3) and you want to give that student a Midterm Warning, then you need to enter "L3M" as a Midterm Warning for that student.  This is so the system can keep track of both the Early Alert and the subsequent Midterm Warning.

If you want to give a Midterm Warning to a student who did not receive an Early Alert from you, then you need to enter "MW" for that student.

 

Would the Midterm Warning be based only on the midterm exam?

No.  A Midterm Warning grade should be based on a student's overall performance up to the Midterm Reporting period.

 

What if I forget to submit a Midterm Warning?

Even though it will not be official, you can still write up something to give to your students who are in danger of failing the class.  It's important to make sure that your "at-risk" students clearly understand their situation and the need to do something about it.

  

Who can I talk to for more information about Early Alerts and Midterm Warnings?

Please speak with Patrice Marks, Dean of Academic Affairs.  Her office is in C150; her extension is x8802.

 

 

 

Updated 10/16/13 by SA


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