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 Event Planning Basics





Print out the Event Planning Checklist before you start the event planning process.  This checklist is a detailed guide to each step you should take; the list below is a brief overview.   

1. Fill out and submit the 
Event Proposal and Budget Request Form  or the Event Proposal Form

              For questions about funding, visit the 
Funding FAQ's page.  

2. If your event is approved, fill out the Event Set Up Request Form
    Use the Room Layouts page to view various options for your room set up.  
    If you would like assistance with the form, schedule an appointment with the 
Assistant Director of Student Life.

 3. Use the CulinArt menus to view food options for your event
    The Student Catering Guide has lower cost items available for purchase
    For more formal events, use the
Formal Catering Guide 

4. Use the Publicity Checklist for a guide to outlining your marketing plan 

 5. Meet with Student Life to go over details of the event and confirm all requests
         Email studentlife@raritanval.edu to schedule

6. Host the event! 

7. Complete the Evaluation Summary within 48 hours of the event. 


Quick List of Resources & Forms 
Conferences Budget Request Form (Click on the link to submit a budget request for a conference.)
Conference Planning Process Details (Click here to find tips on planning for your conference/trip)

Event Planning Checklist: Description Download 

Funding FAQ’s: Description—Download
Publicity Checklist: Description - 
Tax Exempt Form:  
Description -  Download   
Release and Indemnification Agreement:  
Description -  Download 
Photo/Talent Release Form: 
Description Download 
Promo Table Request: 
Description Form  
Assumption of Risk and Release Agreement: 
Description Download 
Event Summary Report:  
Description -  Form  


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